Annual Meeting Accessibility at HFES
HFES is committed to your meeting experience
The Human Factors and Ergonomics Society is dedicated to creating a welcoming, inclusive and accessible environment for all meeting attendees to fully enjoy all aspects of the HFES Annual Meeting. At the time of registration, please indicate your needs in the Accessibility Needs section of the registration form. Once your registration is complete, a member of the staff will be in contact to obtain additional information. If you have already registered and then wish to request assistance, please contact registration@meetingplanners.com.
We ask that all requests for accommodations be made as early as possible, and well in advance of the Annual Meeting so that we may best meet your needs. During the meeting, please visit the registration desk with any questions and concerns. We will meet onsite requests to the best of our ability, but resources may be limited.
The 2023 HFES Annual Meeting will take place October 23 - 27 at the Hilton Hotel in Washington, DC, USA.
Inclusivity Statement
HFES is committed to creating an environment for meetings that embraces diversity through the inclusion of individuals reflective of characteristics across age, gender identity and expression, race, sex, religious and spiritual beliefs, nationality, ethnicity, cultural identity, physical ability, cognitive ability, marital status, sexual orientation, body shape or size, socioeconomic status, and other facets of social, institutional, and identity diversity. HFES strives to create an environment in which all members are welcome, valued, affirmed, and feel that they belong.
Accessibility and Inclusion Resources
Accommodation Requests
HFES is committed to offering an accessible environment for all attendees. We strive to support those with accommodation needs while they are attending the Annual Meeting. During the registration process, please indicate any extra support necessary for you to participate. This includes requests for sign language interpreting or any other assistance. If you have questions, you can email the HFES Meetings Team at info@hfes.org.
For your hotel reservation, if you require an ADA-compliant room, please mark the box on the hotel registration site. Rooms in the HFES room block may be reserved online via this site: Online Reservations Link. Optionally, you may telephone Hilton reservations at (202) 328-2085
Special dietary needs
Attendees who indicate special dietary requirements on their registration form will be provided with special meals when the meeting catering does not accommodate them. If you have any severe food allergies, please indicate so on your registration form. HFES will do our best to provide a special meal when the standard meeting menus are not able to accommodate the request. Severe food allergies should be indicated on the registration form.
Wheelchair and Scooter Rentals
HFES is committed to making the meeting accessible and welcoming to all attendees. Wheelchair and scooter rentals are available (at the sole expense of the attendee) and can be ordered in advance through the following resources.
Rio Medical Supplies: (703) 931-9600
Scoot Around: (888) 441-7575
Wheel Around: (800) 395-4459
Quiet Room/Lactation Room
During the Annual Meeting, HFES will provide a place to break from the noise and stimuli of the meeting, and a private lactation room with refrigerator for nursing mothers. If you require use of this room, please proceed to the HFES registration desk for use of the room, located on the International Terrace foyer, Terrace level. The room will be open the following hours:
- Monday, October 237am-7:30pm
- Tuesday, October 24 7am-6pm
- Wednesday, October 25 7:30am-5:30pm
- Thursday, October 26 7:30am – 5:00pm
Friday, October 27 7:30am – 12:00pm
Gender-Neutral Restrooms
Gender-neutral restrooms are an important part of making the HFES Annual Meeting more inclusive. They have visual signage on the doors saying “Gender-Neutral Restroom: All Genders Welcome.” A gender-neutral restroom will be available in the Hilton Hotel on the Concourse level near the Monroe room.