Exhibition and Sponsorship

Exhibiting at ASPIRE provides your company the opportunity generate new sales leads, maximize visibility for your company, network with student and human factors/ergonomics professionals, advertise to a wide range of attendees and elevate your marketing plan with branding and sponsorship opportunities.

The exhibition will take place Tuesday, September 10 through Thursday, September 12, 2024.  Beverage break stations will be located in the exhibition area and the location must be passed through to access meeting rooms.

Exhibitor Registration Form

Sponsorship Registration Form

For additional questions on exhibit or sponsorhip, please contact the HFES Sales Manager Michael Sanders at Msanders@hfes.org

Exhibition Space Fees

  • Annual Meeting Exhibit Tabletop – $2,800 
  • Nonprofit Table Top – $1,800

Exhibition Floorplan

2024 HFES Exhibition Rules and Regulations

Sponsorship Opportunities

HFES offers a variety of sponsorship opportunities, providing a level to meet every budget! Aligning a sponsorship with your brand forges awareness of your business, can be custom designed to meet your marketing goals and gives your company additional exposure to HF/E professionals and decision makers that participate in the HFES Annual Meeting & Exposition - including the next generation of professionals and decisions makers. For further information about sponsorship opportunities contact Michael Sanders at Msanders@hfes.org.

In addition to the benefits outlined in the support levels below, all Platinum, Gold and Silver sponsorships include the following items:

  • One six-foot table top exhibit
  • Logo recognition in promotional emails, on session walk-in slides and on the meeting website
  • Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, city, state and country; email addresses are not provided on attendee lists
  • Recognition via on-site signage and in session “walk-in” slides
  • Recognition and thanks from the podium at the opening session

Platinum Sponsor – $25,000

  • One (1) dedicated pre- and post-event email to all registered attendees (sent on your behalf from HFES. Date and content subject to approval by HFES)
  • Sole sponsorship of five (5) individual sessions of your choice
  • Sponsorship of Opening Networking Reception
  • One (1) banner advertisement on the meeting website (location determined by HFES)
  • Two (2) sponsored Tweets from the HFES X (formerly Twitter) account (timing upon mutual agreement)
  • Up to Six (6) complimentary full meeting registrations for your employees
  • Recognition in two (2) issues of HFES Bulletin with your logo hyperlinked to your site
  • One complimentary booth at the HFES Job Fair
  • License to use the “Premier Sponsor" Meeting Logo in connection with promotion of your meeting sponsorship and participation

Gold Sponsor – $15,000

  • One (1) dedicated post-event email to all registered attendees (sent on your behalf from HFES. Date and content subject to approval by HFES)
  • Sole sponsorship of two (2) individual sessions of your choice
  • One (1) banner advertisement on the meeting website (location to be determined by HFES)
  • One (1) sponsored Tweet from the HFES X (formerly Twitter) account (timing upon mutual agreement)
  • Four (4) complimentary full meeting registrations for your employees
  • Recognition in one (1) issue of HFES Bulletin with your logo hyperlinked to your site
  • One complimentary booth at the HFES Job Fair
  • License to use the “Premier Sponsor" Meeting Logo in connection with promotion of your meeting sponsorship and participation

Silver Sponsor – $8,000

  • One (1) sponsored tweet from HFES X (formerly Twitter) account (timing upon mutual agreement)
  • Sole sponsorship of one (1) individual session of your choice
  • Recognition as sponsor of one (1) beverage break with signage
  • Three (3) complimentary full meeting registrations for your employees
  • Recognition signage at registration area
  • Recognition in one (1) issue of HFES Bulletin with your logo hyperlinked to your site
  • License to use the “Premier Sponsor" Meeting Logo in connection with promotion of your meeting sponsorship and participation

Additional Sponsorship Opportunities

Annual Meeting Program App – $5,000 

The popular program app has become indispensable to attendees as they plan their activities during the meeting.

​Wi-Fi – $10,000

Help all attendees get connected at ASPIRE as the Official Wi-Fi sponsor. Wi-Fi access areas will include all of the ASPIRE public areas, concourses and meeting rooms assigned to HFES in the Arizona Biltmore in Phoenix, AZ Benefits Include:

  • Wi-Fi network password branded with company name
  • Company logo on signage that includes Wi-Fi login instructions
  • Logo and link placement on ASPIRE website

Registration Bags – $12,000 

Your organization's name and logo will be imprinted on the bags and distributed to all registered attendees.  Further, you may have an item you provide included in the bag. Information concerning allowable items to be provided.

Name Badge Lanyards – $7,500

Your company name and logo will be imprinted on name badge lanyards given to all attendees upon check-in. Up to (2) color imprint, one side available. Sponsor will be given final proof to review. Optionally, you may also supply your organization’s existing lanyards at a reduced cost. If sponsor is providing their own lanyards, sponsor must ensure lanyards are coordinated with HFES badges.

Birds of a Feather – $2,500

The Birds of a Feather space is an informal setting to hold discussions based on a shared interest and without any fixed agenda. This room gets plenty of traffic throughout the multiple days of the meeting. Your sponsorship includes recognition on signage outside the room and in all messaging to attendees. Sponsor may leave company literature at each place setting and is responsible for replenishing at will.​

Printed Promotional Material – $1,500

Your company literature or other permitted item will be provided to each attendee during the conference.  -  Examples include an educational piece, a marketing document, a branded knick-knack or a product sample. There are plenty of ways to help attendees learn about your brand through the materials inserted into each bag. All inserts must be approved by HFES prior to production. Sponsor is responsible for all costs associated with production and shipping of the insert.

Poster Reception – $2,000

The Poster Reception will be held on Wednesday, September 11 and Thuesday, September 12 from 3:30-5:30 p.m. MST. This is an opportunity for attendees to engage with poster presenters and Posters with Fellows while enjoying a snack and beverage. This sponsorship provides an opportunity to engage with poster presenters and attendees and includes signage bearing sponsor’s name and logo.

UX Day – $2,000

User Experience Day is a dedicated day of programming specifically geared for UX professionals. The objective of UX Day is to deliver a great program of technical sessions and networking opportunities for all attendees that highlights topics tied to user interactions with products and services. This sponsorship provides an opportunity to engage with UX professionals and includes signage bearing sponsor’s name and logo. All pre-meeting communications referencing UX Day feature your company name and link.

Coffee Breaks – (Multiple Available) $3,000 each

Learning is hard work and people need a break. Be the hero, while gaining premium exposure, by offering attendees that much-needed cup of coffee so they get the jump start they need for the rest of the day. Your company logo will appear in the mobile app, on signs posted at coffee stations. HFES will schedule a push notification promoting the the coffee break and your company too.

Doctoral Colloquium - $1,500

HFES will present its second Doctoral Colloquium on Monday, September 9. This day-long session is for PhD students expected to graduate within two years of the colloquium. Topics will include obtaining an academic position, working in academia, expectations for promotion and tenure, mentoring,and other areas. It will be a wonderful opportunity for sponsors (anticipated to mainly be academic instituions seeking to fill academic positions) and attendees to network and share information. Sponsors at $1,500 may have, upon their notice to HFES, one table in the HFES Job Fair.

Hotel Key Card - $6,000

Sponsor will provide artwork to be included on hotel key cards for attendees upon check-in.

NEW Collaborative Solutions Showcase - $3,000

The Collaborative Solutions Showcase will encourage meaningful discussions, exchange of ideas, and collaborative problem-solving among meeting attendees.  The showcase will be held near breakouts and table top exhibits, during coffee breaks on September 10-12, includes signage bearing sponsor’s name and logo. Includes sponsorship for showcase on all three days.

NEW HFES Café - $2,500 

Company logo included on daily lunch tickets to attendees who purchased in advance.  Includes advance promotion as exclusive sponsor and on-site signage in designated lunch area. Lunch concessions will be offered to attendees on Tuesday, September 10 through Thursday, September 12.

Pocket Guide  - $5,000

Sponsors logo included on front and back of printed pocket guide that all attendees receive at registration with high level information on the conference program.

Lunch & Learn Session - $5,000  (three available)

Host a 20 minute session and provide lunch for up to 50 attendees on Tuesday, Wednesday or Thursday. Limit to one (1) sponsor per day. Sponsors may present content for 20 minutes and then provide the remaining lunch time to network and eat lunch with attendees. Sponsor must secure lunch through the Arizona Biltmore separately. HFES team will provide contact and menus to place orders. Cost of lunch will be the responsibility of the sponsor outside of the $5,000 sponsorship item cost.

Wellness Lounge – Chair Massages - $12,000  (three available)

HFES brings our attendees the Health & Wellness Activity Lounge full of “feel-good” activities that are sure to make you smile. Attendees will have the opportunity to sign up for 10 minute chair massage time slots. Chair massages will be provided for 5 hours during the peak hours of the conference days. Sponsorship item includes chair massages for one (1) day. Sponsor can choose to offer chair massages on Tuesday, Wednesday or Thursday.

Session Sponsor Opportunity - $500 (160 total sessions available)

Sponsor one of the 160 total sessions available to attendees. Sponsor of sessions will be noted in the mobile app and have sponsor information shared on screen in session room prior to the session beginning.

Focus on Students and Early-Career Professionals

Students and early-career professionals are the future of the profession – and potential employees. Show them your support with one of these popular offerings.

Student Reception – $2,500

Each year, 300+ students gather on Tuesday evening to enjoy refreshments and camaraderie. Awards are also presented. Signs bearing the sponsor's name and logo will be placed at the door and in an acknowledgment made during the program.

Student Lounge – $3,000 or Three $1,000 partial sponsorships

Up to three sponsorships are available. The lounge provides a relaxing atmosphere for networking and mentoring Tuesday through Thursday. Sponsor(s) will be acknowledged in signage and may display information about the organization. Specify your preferred date: September 10, 11 or 12

Mentoring Luncheons – $3,000 sole sponsorship or three $1,000 partial sponsorships

Up to three sponsorships are available. Three luncheons (12:15 pm –1:30 p.m. on Tuesday–Thursday) will be held to provide students and early career professionals with information and opportunities to develop mentoring relationships with established professionals in the HF/E field. Specify your preferred date(s): September 10, 11 or 12.

Student Career and Professional Development Day Afternoon Break – $1,000 

Student Career and Professional Development Day is a full-day program on Monday and is geared toward helping students prepare for their careers. This sponsorship provides an opportunity to reach out to future HF/E professionals and includes signage bearing the sponsor's name and logo.  All pre-meeting communications referencing Student Career and Professional Development Day feature your company name and link.

Early-Career Professionals Reception – $2,500 

This social event enables young professionals to network with attendees from industry and academia. The social is followed by a short program that will target specific topics of concern to early-career professionals.

Early-Career Professionals Luncheon – $2,000

This limited-attendance event on Tuesday, September 10, fosters networking and mentorship among those in early stages of their HF/E careers.