Welcome & Event Overview
The HFES Health Care Symposium 2026 offers sponsors and exhibitors an unparalleled opportunity to connect with leading human factors, ergonomics, and health care professionals who are shaping the future of patient safety, health care technology, and clinical practice. This premier event draws a highly engaged audience of researchers, practitioners, and decision-makers from across the health care ecosystem—providing direct access to thought leaders, innovators, and potential partners. By showcasing your products, services, and solutions at the Symposium, you not only gain visibility among your target audience, but also position your organization as a trusted collaborator in advancing health care quality and outcomes.
Review the Event Prospectus
Why Sponsor?
Becoming a sponsor of Health Care Symposium you increase:
- Brand visibility to a targeted audience
- Direct engagement with potential customers or partners
- Thought leadership through speaking or panel opportunities
- Community goodwill by supporting an impactful initiative
Sponsorship Opportunities
Be one of HCS's premier sponsors by choosing to sponsor at a Platinum, Gold or Silver level. All sponsorship packages include:
- Logo recognition in promotional emails, plenary welcome slides, website, mobile app, and digital program book
- Post-event attendee list of opt-in attendees only – data provided excludes email addresses and includes attendee first and last name, job title, address, city, state, and country
Additional sponsorship package benefits:
| Sponsorship Benefits |
Silver $6,000 |
Gold $12,000 |
Platinum $25,000 |
| Complimentary full symposium registrations |
One (1) |
Four (4) |
Five (5) |
| Sponsored social media posts via X (formerly Twitter) and/or LinkedIn |
One (1) |
Two (2) |
Four (4) |
| Recognition in HFES Bulletin |
One (1) Issue |
One (1) Issue |
Two (2) issues |
| Sole sponsorship of symposium track |
|
One (1) track |
One (1) track |
| Recognition as a sponsor coffee break with signage |
|
One (1) |
Two (2) |
| Banner advertisement on HCS website |
|
One (1) ad |
One (1) ad |
| One (1) dedicated pre- and post- event email to all registered attendees |
|
|
|
| One (1) complimentary tabletop in the exhibit area |
|
|
|
| Opening Networking Reception Sponsorship |
|
|
|
Exhibit Hall Table- $2,600
Additional Sponsorship Opportunities
Expand All
Collapse All
Opening Keynote Session – $10,000 (1 available)
Highlight your support of health care human factors by sponsoring our opening keynote session. You will have an opportunity to introduce the keynote to the audience (optional) and your company will be prominently recognized in print and in the opening welcome remarks by the symposium chairs.
- Logo recognition in promotional emails, plenary welcome slides, website, and digital program book
- Opportunity to deliver brief welcome remarks and to reference the business your company engages in (may not be commercial and comments must be reviewed with the symposium chair in advance).
- Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, address, city, state, and country. Emails are not provided on attendee lists
- Two (2) complimentary full symposium registrations
Attendee Bags – $6,500 (1 available)
One of the most visible branding opportunities at the event is the attendee bag. Each symposium attendee receives a high-quality complimentary bag that is distributed at registration. As the attendee bag sponsor, your company’s logo will be prominently featured on one side of the bag along with the symposium graphics providing your company with highly visible brand exposure. Your brand will be visible at the symposium and after with continued use back home and at work.
- Includes (1) bag insert for added exposure
Industry Sponsored Symposia - $5,000 (2 available)
- Host a 30-minute session and provide lunch for up to 100 attendees on Tuesday, March 24. Limited to 2 sponsors. Tuesday Lunch - 12:00 p.m.-1:30 p.m. EST.
- Sponsor and present content for 30 minutes and then provide the remaining lunch time to network and eat lunch with attendees. Sponsor must secure lunch through hotel separately. The HFES team will provide contacts and menus to place orders.
Poster Session Reception– $5,000 per event (2 available)
- Logo recognition in event emails, plenary welcome slides, website, and digital program book
- Logo recognition during opening session slides
- Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, address, city, state, and country. Emails are not provided on attendee lists
- Company name printed on beverage tickets provided to all attendees
Mobile App –$5,000 (1 available)
An essential part of the meeting experience, the HCS mobile app is the primary way attendees will gain access to all meeting information. Sponsor the mobile app and benefit from significant visibility each time an attendee enters the app.
Those issues published after receipt of sponsorship payment and the start of HCS
- Featured company logo and link on HCS website
- Link in all correspondence promoting the meeting
- Mobile app sponsor's logo displayed on mobile app
- Signage at the meeting with acknowledgement of sponsorship
- Recognition in all issues of HFES Bulletin* and in the daily HCS update digital publication
*Those issues published after receipt of sponsorship payment and the start of HCS
Wi-Fi – $5,000 (1 available)
Provide WiFi for symposium attendees. Your company name may be used as the password. Help all attendees get connected as the Official Wi-Fi sponsor.
- Wi-Fi access areas will include all public areas, concourses and meeting rooms assigned to HFES.
- Wi-Fi network password branded with company name
- Company logo on signage that includes Wi-Fi login instructions
- Logo and link placement on website
Attendee Lanyards & Badge Holders – $4,000 (1 available)
- Your company name (or logo) will be imprinted on the name badge lanyards given to all attendees upon check-in. (Up to two (2) color imprints and sponsor will be given final proof to review and approve.)
Mobile Health Application for Consumers Design Competition – $3,500
- Logo recognition in plenary welcome slides, event website, and digital program book
- Logo recognition on opening session slides
- Recognition in the post-symposium issue of the Bulletin and news release
- Company logo on certificates presented to competition finalists
- Reference to your support of the competition in one press release
Symposium Tracks –$3,000 per track
Choose an educational track to sponsor:
- Digital Health
- Simulation and Education
- Hospital Environments
- Medical and Drug Delivery Devices
- Patient Safety Research and Initiatives
- Logo recognition in promotional emails, plenary welcome slides, website, and digital program book.
- Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, address, city, state, and country. Emails are not provided on attendee lists.
Exhibit Hall Coffee Breaks –$2,500 each
Attendees run on coffee! Be the company that gives attendees this fuel by sponsoring one of the symposium coffee breaks. Relax and mingle with attendees in the exhibit hall while your signs at the entrance provide your company recognition.
- Recognition via signage at the coffee station and in the mobile app
Daily Morning News Email - $1,000 (3 available)
- Daily email to attendees to include updates and reminders. Morning mail recognizes your company's sponsorship.
- Banner advertisement with a hyper link to your organization's webpage of choice.
Printed Promotional Material – $750
Your company literature or other permitted items will be inserted into each tote bag provided to attendees at registration during badge pick up. Examples include an educational piece, a marketing document, a branded knick-knack, or a product sample. All inserts must be approved by HFES before production. The sponsor is responsible for all costs associated with the production and shipping of the insert.
Recognition & Promotion
Sponsors will be recognized in:
- Email marketing to 3,300 + subscribers
- Event program, website and on-site signage
- Social media channels reaching 10,000 followers
- Verbal recognition during key event moments including plenary sessions
Next Steps
We would love to explore a sponsorship package that aligns with your goals.
Contact: Michael Sanders
Email:msanders@hfes.org