ASPIRE Offers a Variety of Programming and Activities for Student Attendees
Student Career and Professional Development Day
Monday, October 13 is a student career and professional development day. Join us for a full day dedicated to supporting students and emerging HF/E professionals. ASPIRE's student career and professional development day offers interactive panels and presentations focused on career preparation, job searching, the transition from school to work and early career success.
Check back soon for full program details.
HFES Student Forum
The student forum is a special track featuring talks delivered by students. These talks are those that were submitted through the regular call for paper and which have been accepted for presentation.
Third Annual Doctoral Colloquium
The doctoral colloquium is for PhD students who are expected to graduate within two years of the colloquium (by 2027). The colloquium will focus on obtaining and succeeding in an academic position. Tentative topics include getting an academic job, working in academia, expectations for promotion and tenure, mentoring PhD students and work-life balance. A nominal registration fee applies and includes lunch. Nominations must be submitted by the department heads/chairs, as the event will be limited to two students per department in each academic institution.
Submit Your Nomination
Student Reception
Join us on Tuesday, October 14, from 6:30-7:30 p.m. for a casual reception exclusively for student attendees. Enjoy snacks and non-alcoholic beverages while connecting with peers, sharing experiences and expanding your network.
Mentorship Luncheons
HFES is pleased to continue (through the generous sponsorship of the University of Wisconsin-Madison) mentor/mentee luncheons on Tuesday, Wednesday and Thursday to assist students, early-career professionals and those in career transition to develop mentoring relationships with established professionals in the field. The luncheons will be held during the lunch breaks of ASPIRE at an off-site location to be determined. There is no fee to participants. Celebrating its 21st year, this luncheon series has provided mentoring opportunities for more than 1,250 HFES members. Previous participants have included some of the Society's most distinguished members, with representatives from top companies and universities. Watch for the sign up link on this page soon.
Student Lounge
Relax before and between sessions and meet other student attendees in the Student Lounge. Hours are 8:00 a.m.-7:00 p.m., Tuesday through Thursday.
Save Funds and Share a Room with Another Student Attendee
The Human Factors and Ergonomics Society is providing the Roommate Finder service for the benefit of its meeting attendees. Use this forum to contact other attendees looking for roommates with whom you may share lodging costs at the Hyatt Regency Chicago Hotel. Those agreeing to share accommodations will need to make arrangements for lodging on their own (securing the actual room reservation) and agree on how to share the room costs.
Alphonse Chapanis Award
The Alphonse Chapanis Award is presented to a student or students for outstanding human factors research conducted while enrolled in an appropriate academic program and presented as a paper or poster at the HFES Annual Meeting. Students apply for this award by submitting this application form along with their accepted full proceedings papers to the award committee chair. Short abstracts are not eligible for this award. The committee will select three finalists to present their papers for judging at a special session at the Annual Meeting. The recipient of the Alphonse Chapanis Award will be announced during the Annual Meeting. A cash award of $2,000 accompanies the award certificate. Applications are due June 17.
Chapanis Award Application
Travel Award for First-Year Graduate Students
This $500 travel award supports graduate students in their first year of study (those who began their program in Fall 2024 or later) in attending ASPIRE. Applicants must be HFES members at the time of submission. Recipients will be randomly selected from completed applications.
The application form will be available in June.
Student Presenter Award
This $500 award supports travel expenses for students who are presenting authors of accepted papers or posters at ASPIRE. To be eligible, students must be HFES members at the time of application and listed as the presenting author at the time of submission.
A faculty member from the student’s program must submit the nomination; the nominator does not need to be an advisor or coauthor. Awards will be based on financial need, with random selection used if multiple qualified applicants apply.
The application form will be available in June.
ASPIRE Student Volunteer Program
Each year, HFES offers full-time students an opportunity to serve as volunteers at ASPIRE. Student volunteers perform many essential functions and help ensure the annual meeting runs smoothly. HFES Student Affiliate members are given priority assignments, though nonmember students may apply. After all HFES student members have been placed, non-HFES Student Affiliate members can be included as student volunteers.
Student Volunteers must commit to a minimum of four hours of service in return for a reimbursement of 50% of their registration fees paid, or a minimum of eight hours of service in return for a reimbursement of 100% of their registration fees paid. Reimbursements, which do not include fees for special events such as workshops, tours or special symposia are processed after the meeting. Watch this page for the sign-up link. Please do not email to inquire.