Final Proceedings Paper Preparation Guide
Guidelines for Preparing and Arranging Posters
Call for Proposals
Technical Group Program Chairs & Contact Information
On-Site Career Center
Sponsors and Advertisers
Sponsorship and Advertising Opportunities
Awards to Support Students
Ergo-X Symposium: Exoskeletons in the Workplace
HFES 2017 Annual Meeting attendees report visiting the Exhibit Hall frequently to view the exhibits and catch up with colleagues over beverages at break times. Attendees report an interest in products and services that help them in their work, including the following:
Books and other publications
Eye-tracking and motion-capture tools and systems
Simulators (e.g., driving)
Reserve online! The online exhibit/ad/sponsorships reservation site makes it fast and easy to book your booth, tabletop, advertising, and sponsorships. Online credit card transactions are secure.
Exhibitors receive a 10% discount on advertising! To obtain the discount, reserve your exhibit booth or tabletop at the same time you sign up for your ad or registration bag insert.
Enhance your visibility by reserving an Annual Meeting Sponsorship.
By displaying your products/services at the Annual Meeting, you will be able to meet with Annual Meeting attendees during exhibit hall hours and during a special Interactive Posters Reception when all posters will be presented in a single session.
As an exhibitor at the HFES Annual Meeting, you can
Talk to potential buyers or recommenders.
Receive valuable feedback about your products or services from a knowledgeable audience.
Gain up-to-date information on current developments in the field that might help you improve your product or service by attending meeting technical sessions. Each exhibit booth comes with one complimentary full-meeting registration.
Attract prospective employees. Draw attendees to your booth and collect their contact information by offering a product or service in the Exhibit Hall raffles.
Invite non-attendee guests to view your exhibit at no charge during the meeting. Each exhibitor receives single-day guest passes.
For visibility beyond the exhibit hall:
HFES is offering exhibitors discounted advertising rates in the meeting program and the HFES Bulletin, as well as registration bag inserts.
HFES will include your exhibit in the HFES Annual Meeting Web site listing with a link to your site and your 55-word description.
Your exhibit will also be included in the Annual Meeting program — both print and mobile app.
Rates and Hours
At the online reservation site, you can select any of the following exhibit sizes. Educational institutions are entitled to discounted rates.
|Exhibit||Dimensions||Regular Rate||Education Rate|
|Single booth||10 x 10 feet||$2,500||$2,300|
|Double booth||10 x 20 feet||$3,700||$3,500|
|Triple booth||10 x 30 feet||$5,600||$5,300|
|Tabletop||6 feet x 30 inches||$1,100||$ 950|
Larger booth sizes are available on request; contact Lois Smith (310/394-1811).
All booths come furnished with one draped table and two side chairs; tabletops come with one side chair. Additional booth equipment and services may be reserved with the decorating company; details will be available in June. Please indicate your preferred space from the floor plan.
Exhibit hours are as follows:
Tuesday, October 2, 8:00 a.m. to 3:00 p.m.
Tuesday, October 2, 3:00 to 5:00 p.m.
Wednesday, October 3, 10:00 a.m. to 5:00 p.m.
Thursday, October 4, 10:00 a.m. to 3:30 p.m.
Thursday, October 4, 3:30 to 7:00 p.m.
A $500 penalty applies for exhibits that are partially or completely dismantled prior to 3:30 p.m. on October 4.
Add Impact with Advertising and Sponsorships
Gain added visibility for your products and services by promoting your booth to members. In addition to your complimentary 55-word booth description in the mobile program app, take advantage of these additional promotional opportunities.
For options and pricing information, visit the Sponsorship and Advertising Opportunities page or the online reservation site.
Exhibit Contact Details
Questions about exhibiting or advertising? Contact Lois Smith (310/394-1811).
Past Annual Meeting Exhibitors
Here's a sampling of the distinguished exhibitors who've displayed their products and services at HFES Annual Meetings in recent years:
Advanced Brain Monitoring, Inc.
Board of Certification in Professional Ergonomics
BIOPAC Systems, Inc.
Elsevier Science Publishers
Hoggan Health Industries, Inc.
Key Lime Interactive
NASA Ames Research Center
NexGen Ergonomics Inc.
Noldus Information Technologies
SensoMotoric Instruments, Inc.
Smart Eye AB
Task Architect, Inc.
University of Michigan Center for Ergonomics
VELA Sitting Solutions