Sponsorship and Advertising Opportunities

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Ergo-X Symposium: Exoskeletons in the Workplace



HFES is proud to offer the following sponsorships for the 2018 Annual Meeting. Whether your organization is in industry, academia, government, the military, or consulting, these sponsorship opportunities are an excellent way to raise the visibility of your organization among the 1,300 attendees who are expected in Philadelphia this year.

Reserve online! The online exhibit/ad/sponsorships reservation site makes it fast and easy to book your booth, tabletop, advertising, and sponsorships. Online credit card transactions are secure.

Your sponsorship will be promoted via the following channels:

  • HFES Annual Meeting Web site listing with link to your site

  • Opening Plenary Session recognition

  • Annual Meeting program — print and mobile app

  • On-site signage, including your organization's name and logo

  • HFES social media sites — Twitter, LinkedIn, and Facebook

  • Tweets prior to and during your sponsored events

  • Your brochures placed in your sponsored event location

Interested in multiple sponsorships, or offerings not listed here? Contact Lois Smith (310/394-1811) for details.


Annual Meeting Program App – $5,000 
The popular program app has become indispensable to attendees as they plan their activities during the meeting.

Internet Café – $2,600 
Simply provide a screensaver with your company logo for display on monitors at the free e-mail stations for attendees. This heavily utilized service is an excellent way to increase your visibility. Also includes signage; logo mousepads will be displayed if supplied by the sponsor (5 stations).

Registration Bags – $3,000 
Your organization's name and logo will be imprinted on the bags, distributed to all registered attendees. Reserve by AUGUST 2, 2018.

User Experience Day 
Contact Courtney Johnson about sponsorship opportunities for this full-day UX track on Wednesday, October 3.

Topical Tracks in the Technical Program – $2,000 
Contact Lois Smith about sponsoring the sessions focusing on the Society's 24 Technical Groups. Groups include Health Care, Surface Transportation, Occupational Ergonomics, Product Design, and more (see the full TG list).

Supporting Sponsorship – $1,000 
An unlimited number of Supporting Sponsorships are available, providing general support for the meeting where it's needed.

Focus on Students and Early-Career Professionals

Students and early-career professionals are the future of the profession – and potential employees. Show them your support with one of these popular offerings.

Student Reception – $2,500 
Each year, 200+ students gather on Tuesday evening to enjoy refreshments and camaraderie. Awards are also presented. Signs bearing the sponsor's name and logo will be placed at the door and in an acknowledgment made during the program on October 2.

Student Lounge – $3,000 or Three $1,000 partial sponsorships 
Up to three sponsorships are available. The lounge provides a relaxing atmosphere for networking and mentoring Monday through Thursday. Sponsor(s) will be acknowledged in signage and may display information about the organization. Specify your preferred date: October 2, 3, or 4.

Mentoring Luncheons – $3,000 or Three $1,000 partial sponsorships 
Up to three sponsorships are available. Three luncheons (12:00 noon–1:30 p.m. on Tuesday–Thursday, October 2–4) will be held to provide students and early career professionals with information and opportunities to develop mentoring relationships with established professionals in the human factors/ergonomics field. Specify your preferred date(s): October 2, 3, or 4.

Student Career and Professional Development Day Afternoon Break – $1,000 
Student Career and Professional Development Day is a full-day program on Monday and is geared toward helping students prepare for their careers. This sponsorship provides an opportunity to reach out to future HF/E professionals and includes signage bearing the sponsor's name and logo.

Early-Career Professionals Reception – $2,500 
This social event, on Wednesday, October 3, will enable young professionals to network with attendees from industry and academia. The social is followed by a short program that will target specific topics of concern to early-career professionals.

Early-Career Professionals Luncheon – $1,000
This limited-attendance event on Tuesday, October 2, fosters networking and mentorship among those in early stages of their HF/E careers.

Add Impact with Advertising

Take advantage of these additional promotional opportunities. To reserve an ad, visit the online reservation site.

Advertising Opportunities and Rates

Annual Meeting Program (print):

Program Ad

Size (W x H)

Regular Rate

Exhibitor/Sponsor Rate

Outside back cover

8.5 x 11" *



Inside front cover

7 x 10"



Full inside page

7 x 10"



Half page vertical

3.5 x 10"



Half page horizontal

7 x 4.5"



*Add 3/8" to these dimensions for ad with a bleed (outside back cover only).

Reservations are due AUGUST 6; artwork is due AUGUST 13, 2018. Send the following to Susan Marschner: High-resolution ad in PDF format; high-resolution jpg logo; 55-word description.

HFES Bulletin — banner ads available March through September 2018.

HFES Bulletin Banner Ad

Size (W x H)

Regular Rate

Exhibitor/Sponsor Rate

Large banner

144 x 240 pixels



Medium banner

144 x 120 pixels



Small banner

144 x 80 pixels



Rate per insertion. Contact Lois Smith for discounted pricing on insertions in 3+ issues.

Registration bag insert:

Annual Meeting Bag Insert

Regular Rate

Exhibitor/Sponsor Rate

First Insert



Second insert



Reserve by AUGUST 6, 2018. Submit a sample for approval by AUGUST 13, 2018, to Lois Smith. Limit two inserts. Shipment details and quantities will be sent after inserts are reserved.