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2017 Annual Meeting

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Exhibitor Opportunities

Contents
Exhibitor Benefits
Rates and Hours
Add Impact With Advertising and Sponsorships
Exhibit Contact Details
Past Annual Meeting Exhibitors

Quick Links
Floor Plan
Sponsorships Invitation
Online Reservation for Exhibit/Sponsorship/Advertising

Your HFES 2017 Annual Meeting exhibit or tabletop will be seen by hundreds of attendees, who are interested in products and services that help them in their work. Past attendees have reported visiting the Exhibit Hall multiple times and are purchasers or recommenders for a wide range of products.

Reserve online! The online exhibit/ad/sponsorships reservation site makes it fast and easy to book your booth, tabletop, advertising, and sponsorships. Online credit card transactions are secure.

Exhibitors receive a 10% discount on advertising! To obtain the discount, reserve your exhibit booth or tabletop at the same time you sign up for your ad or registration bag insert.

Enhance your visibility by reserving an Annual Meeting Sponsorship.

Exhibitor Benefits
Displaying your products/services at the Annual Meeting can benefit you in numerous ways:

  • Receive added exposure during the special Interactive Posters Reception on Tuesday, October 10, from 5:00 to 7:00 p.m.
  • Talk to potential buyers or recommenders.
  • Receive valuable feedback from a knowledgeable audience.
  • Attend technical sessions for up-to-date information on current developments in the field that might help you improve your product or service. Each exhibit booth comes with one complimentary full-meeting registration.
  • Attract prospective employees. (The On-Site Career Center can also help you with recruiting prior to and during the meeting.)
  • Take advantage of heavy traffic during refreshment breaks, which are offered in the exhibit area.
  • Invite nonattendee guests to view your exhibit at no charge during the meeting. Each exhibitor receives single-day guest passes.
  • Advertise at discounted rates.
  • Offer a product or service in the Exhibit Hall raffles to draw attendees to your booth and collect their contact information.
  • HFES will include your exhibit in the HFES Annual Meeting Web site listing with link to your site and your 55-word description.
  • Your exhibit will also be included in the Annual Meeting program — both print and mobile app.

Rates and Hours
At the online reservation site, you can select any of the following exhibit sizes. Educational institutions are entitled to discounted rates.

Exhibit Dimensions Regular Rate Education Rate
Single booth 10 x 10 feet $2,900 $2,460
Double booth 10 x 20 feet $4,350 $3,700
Triple booth 10 x 30 feet $6,600 $5,600
Tabletop 6 feet x 30 inches $1,120 $950
Larger booth sizes are available on request; contact Lois Smith (lois@hfes.org, 310/394-1811).

All booths and tabletops come furnished with one draped table, two side chairs, a wastebasket, and an ID sign. Additional booth equipment and services may be reserved with the decorating company; details will be available in July. Please indicate your preferred space from the floor plan.

Exhibit hours are as follows:

Setup:
Tuesday, October 10, 8:00 a.m. to 3:00 p.m.

Exhibits open:
Tuesday, October 10, 3:00 to 7:00 p.m.
Wednesday, October 11, 10:00 a.m. to 5:00 p.m.
Thursday, October 12, 10:00 a.m. to 3:45 p.m.

Dismantling:
Thursday, October 12, 3:45 to 7:00 p.m.

A $500 penalty applies for exhibits that are partially or completely dismantled prior to 3:30 p.m. on October 12.

Add Impact with Advertising and Sponsorships
Gain added visibility for your products and services by promoting your booth to members. In addition to your complimentary 55-word booth description in the mobile program app, take advantage of these additional promotional opportunities.

For options and pricing information, visit the Sponsorship and Advertising Opportunities page or the online reservation site.

Exhibit Contact Details
Questions about exhibiting or advertising? Contact Lois Smith, lois@hfes.org, 310/394-1811.

Past Annual Meeting Exhibitors
Here's a sampling of the distinguished exhibitors who've displayed their products and services at HFES Annual Meetings in recent years:

  • Advanced Brain Monitoring, Inc.
  • AMTI
  • Ashgate Publishing
  • ASL Eyetracking
  • Board of Certification in Professional Ergonomics
  • BIOPAC Systems, Inc.
  • Elsevier Science Publishers
  • Ergoneers
  • EyeTracking
  • Hoggan Health Industries, Inc.
  • Key Lime Interactive
  • LC Technologies
  • NASA Ames Research Center
  • Neutral Posture
  • Noldus Information Technologies
  • Seeing Machines
  • SensoMotoric Instruments, Inc.
  • Smart Eye AB
  • Task Architect, Inc.
  • Taylor & Francis/CRC Press
  • TechSmith Corporation
  • Tobii
  • University of Michigan
  • VELA Sitting Solutions
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