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Annual Meetings

HFES 2011 Logo
55th Annual Meeting of the
Human Factors and Ergonomics Society

September 19-23, 2011
Red Rock Hotel
Las Vegas, Nevada, USA

Presentation Types/Required Materials

The table below summarizes key information about each presentation type. Submissions in all presentation formats are reviewed and subjected to the same acceptance criteria, although the review criteria vary in accordance with each type. All annual meeting sessions are 90 minutes in duration except Workshops, which may be 3 or 6 hours.

All submissions must meet the requirements specified for each presentation type and be prepared according to the formatting guidelines.

Presentation Type Presentation Length Blind Review? Submit To
Alternative Format varies depending on need; can be a full day if warranted Yes Technical Group, Student Forum, or General Sessions Chair
Demonstration 10 min multiple times Yes Technical Group, Student Forum, or General Sessions Chair
Discussion Panel up to 6 presentations of 5-10 min each No Technical Group, Student Forum, or General Sessions Chair
Invited Symposium 12-15 min Yes Technical Group, Student Forum, or General Sessions Chair
Lecture 12-15 min Yes Technical Group, Student Forum, or General Sessions Chair
Poster 90 min Yes Technical Group or General Sessions Chair (NOT Student Forum)
Workshop 3 hr or 6 hr No Workshops Chair

Submission Requirements for Each Presentation Type

Requirements vary for each presentation type, so be sure to follow the guidelines below when preparing your submission.

Alternative Format
Creative and unique approaches to presenting information, such as group activities. The alternative format category is intended primarily for proposals that do not fall under or are not suited for the other presentation formats. Examples of alternative format presentations include (but are not limited to) debates, on-site experiments, simulations, and other innovative approaches to present topics that would be of interest to HF/E professionals. The Alternative Format proposal consists of an abstract and summary of objectives, subject matter, presentation format, and expected benefits to attendees, formatted according to the instructions below. The proposal should explain the nature of the alternative format, and how it will be managed, so that it can be adequately reviewed.

Materials to submit: The proposer of an Alternative Format submits a proposal of up to 5 correctly formatted pages (see the formatting guidelines), consisting of

  • an abstract and summary of objectives, subject matter, presentation format, and expected benefits to attendees;
  • no author names or affiliations (for double-blind review);
  • a description and diagram of any special room/furniture arrangement (other than the standard theater-style arrangement, which includes a head table and rows of chairs for the audience).

Demonstration
Brief oral presentation (5-10 minutes) followed by a live demonstration of a tool or product. A session may include up to five demonstrations; audience members circulate throughout the room, and demo presenters will repeat the presentation numerous times as new audience members enter. Demos provide an intimate, interactive forum for acquainting audience members with new hardware, software, research techniques, and so forth, often through hands-on experience or a video. Please note that demonstrations are not alternatives to exhibits; therefore, purely commercial or sales-oriented demonstration proposals will not be accepted. Presenters will be provided with table space and an easel. Computers (Macintosh or PC) will be provided on request. It is the presenter's responsibility to supply alternative or additional equipment, if needed, and to ascertain that the demonstration will work on the provided equipment. All demonstration proposals are submitted to the appropriate Technical Group for review. Accepted demos will be scheduled for presentation by the Special Sessions chair.

Materials to submit: The proposer of a Demonstration submits a proposal of up to 5 correctly formatted pages (see the formatting guidelines), consisting of

  • an abstract and summary including objectives, description of subject matter, and possible applications;
  • sufficient explanation of the demonstration materials to ensure an adequate review;
  • no author names or affiliations (for double-blind review).

Discussion Panel
Brief statement (5 minutes) by no more than five panelists followed by at least 30 minutes of discussion involving the audience and panel members. NOTE: These statements are not indended to be lecture presentations but, rather, a brief overview of the panelist's experience with the topic.

Panel proposals may be submitted by an organizer who does not intend to serve as session chair and appoints a chair for the panel, or the organizer can also serve as the session chair. The panel organizer or chair should not also be a panelist in the session. The organizer of the panel serves as the contact between the program chair and individual panelists. The panel organizer is responsible for submitting the proposal, selecting a chair and cochair, notifying panelists of acceptance or rejection, obtaining letters of agreement to appear from each accepted panelist, and providing panelists with copies of the panel abstracts and overview summary. HFES discourages panels in which a majority of the participants come from a single organization. Exceptions may be made with the concurrence of the appropriate TG program chair and the Technical Program Committee chair.

Materials to submit: The organizer/chair of a Discussion Panel submits a proposal of up to 5 correctly formatted pages (see the formatting guidelines), consisting of

  • an abstract describing the entire panel session;
  • abstracts obtained from each panelist describing what he or she will discuss, which are combined to make up the panel summary;
  • author names and affiliations retained (for single-blind review).

Invited Symposium
An organizer or chair decides on a theme and invites up to five presenters to give individual oral presentations (15 minutes). Concludes with question-answer segment and/or discussant presentation. The organizer/chair may present an overview (recommended limit: two pages) of the symposium that introduces the topic, summarizes key points of each presentation and the relationships among them, and draws conclusions based on the presentations. In lieu of one presentation, the chair may wish to invite a discussant to comment on and integrate the presentations. Invited symposium proposals should describe recent empirical, theoretical, or design work on significant HF/E topics. However, the symposium should present a topic of sufficient scope and importance to allow diverse or conflicting views on the topic.

The organizer may serve as chair of the session or appoint someone else to serve as session chair. The chair and/or organizer should not also be a presenter in the session. HFES discourages symposia in which a majority of the participants come from a single organization. Exceptions may be made with the concurrence of the appropriate TG program chair and the Technical Program Committee chair. The chair is responsible for notifying participants of acceptance or rejection of the overall session; each individual presenter will receive an acceptance/rejection letter.

Materials to submit: The organizer/chair of an Invited Symposium submits a proposal of up to 5 correctly formatted pages (see the formatting guidelines), consisting of

  • an abstract (overview) by the organizer/chair describing the entire panel session, with organizer/chair's name and affiliation retained;

In addition, the Invited Symposium organizer/chair is responsible for the following tasks:

  • creating a master symposium record in the online submission/review system containing the title of the symposium session, as well as the title, primary author name, and author e-mail for each of the individual presentations in the session;
  • notifying each presentation's primary author to read and follow the Call for Proposals and upload his/her own proposal, with all authors' names and affiliations removed for double-blind review;
  • following up before the February 17 deadline to ensure that all presentations for the session have been uploaded by the individual presentation authors.

Lecture
Oral presentation of 12-15 minutes with question-answer period following either each paper in the session or after the final paper. Lecture presentations describe recent empirical, theoretical, or practical design work; regardless of style, the lecture must clearly address a significant human factors/ergonomics topic. Typically, individual proposals are grouped together by the TG program chair based on the common topic area shared by the presentations. Five lecture papers are gathered in one session.

Materials to submit: The proposer of a Lecture submits a proposal of up to 5 correctly formatted pages (see the formatting guidelines), consisting of

  • an abstract and summary;
  • no author names or affiliations (for double-blind review).

Poster
Poster presentations are individual proposals that describe recent empirical, theoretical, or design work on significant human factors/ergonomics topics. In contrast to the traditional lecture paper, this format offers presenters the unique opportunity to interact one-on-one with attendees in an open, dynamic setting, and allows presenters to provide thoughtful, in-depth responses to questions about their research to a broader audience. Materials are displayed on a board for 90 minutes, viewable by meeting attendees; emphasis is on graphical display format and one-on-one interaction with audience. Poster presenters are encouraged to make effective use of graphics and artifacts as well as text.

Materials to submit: The proposer of a Poster submits a proposal of up to 5 correctly formatted pages (see the formatting guidelines), consisting of

  • an abstract and summary;
  • no author names or affiliations (for double-blind review).

Workshop
Combination of educational lecture and active hands-on exercises involving workshop participants to promote skill-building of a tool, technique, or method. The primary emphasis of each workshop should be on specific, practical skills associated with the exercises. May be 3 or 6 hours; one or more presenters as needed to address audience needs. All workshops will take place on Monday, September 19, 2011.

Workshop proposals may cover technical skills such as advanced statistical techniques (e.g., causal modeling), methodologies (e.g., accident investigation techniques, design of dynamic measuring instruments, experimental design, interviewing techniques), or other professional skills (e.g., how to write procedures based on human factors guidelines, types of corporate-feasible usability testing, World Wide Web style sheet design). Workshops with more practice emphasis and participant involvement activities tend to be much better received by participants. Workshop proposals must contain details noted in the Workshop Information Form.

Potential workshop participants include individuals new to the human factors profession, individuals who are experienced in one area of human factors but who wish to learn new skills in other areas, and, those who wish to enhance their skills in their area of specialization. Because a single workshop cannot address all of these audiences, proposals should articulate the level of knowledge, skills, and experience a participant should have (e.g., novice, experienced), as well as the knowledge, skills, and/or experience he or she will acquire as a result of participating in the workshop. North Carolina State University will provide Continuing Education Units for attendees who request them (a form will be provided with handout materials); 0.3 CEU is granted for half-day and 0.6 for full-day workshops.

The workshop organizer is responsible for submitting the proposal and for coordinating with any additional instructors. An honorarium is paid to the presenter(s). Final acceptance of the workshop is contingent on the receipt of suitable course materials by the due date (to be included in the tentative acceptance letter). Furthermore, even after acceptance, workshops are subject to cancellation if underenrolled five weeks prior to the 55th Annual Meeting.

Materials to submit: The proposer of a Workshop submits as many pages (no formatting needed) as are sufficient to include the following information:

  • abstract and additional required details as specified in the Workshop Information Form (summary, presenter bios, date/time requested, etc.);
  • proposers' names and affiliations retained (for single-blind review).

Call for Proposals, Part 1: Key dates, HFES policies, elements of a proposal, choosing the appropriate presentation type and technical area, about blind review, information for student submitters, publication requirements

Call for Proposals, Part 2: Online submission guidelines and instructions, formatting and page limits, step-by-step instructions, link to online submission site