Submitting Your Invited Symposium Proposal
Description
A session organizer/chair determines a theme for the symposium and then invites individual presentations. Between four and six individual oral presentations make up a session. The organizer/chair may present an overview of the symposium that introduces the topic, summarizes key points of each presentation and the relationships among them, and draws conclusions based on the presentations. In lieu of one presentation, the chair may wish to invite a discussant to comment on and integrate the presentations.
Invited symposium proposals should describe recent empirical, theoretical, or design work on significant HF/E topics. However, the symposium should present a topic of sufficient scope and importance to allow diverse or conflicting views on the topic.
HFES discourages symposia in which a majority of the participants come from a single organization. Exceptions may be made with the concurrence of the appropriate TG program chair and the Technical Program Committee chair.
Symposium proposals may be submitted by an organizer who does not intend to serve a session chair and who appoints a session chair, or the organizer may also serve as chair. The organizer or chair should not also be a presenter in the session. The chair is responsible for notifying participants of acceptance or rejection and providing participants with copies of one another's abstracts and papers. NOTE: The symposium organizer must upload the abstracts and summaries for all papers in the session. Please be sure to obtain these materials before logging in at the submission site.
Each individual proposal must not exceed five formatted pages.
Presentation Length
One 90-minute session consisting of up to five 15-minute presentations preceded or followed by a short summary by the symposium chair or discussant.
Materials to Submit
The invited symposium organizer should (a) prepare an overview abstract describing the symposium, (b) forward the formatting guidelines to the main author of each presentation in the session, and (c) require that each presenter prepare a properly formatted abstract and summary for each paper in the session. To ensure optimum readability, the type size for your abstract and main text must be at least 10 points and at least 8 point for references.
The organizer is responsible for uploading each of the individual presentations in the session, including the author and coauthors' names, affiliations, mailing and e-mail addresses, abstract, and summary.
One author from each presentation must be identified as the corresponding author for that proposal; all subsequent correspondence regarding the proposal will be sent to the corresponding author, not the organizer.
Where to Submit
Appropriate Technical Group or General Sessions.
Step-By-Step Instructions
- Format your submission according to the formatting guidelines. A Word document containing default formatting is provided to expedite this process. NOTE: All submissions should be formatted for U.S. letter-sized paper (8.5 x 11 inches).
The submission site accepts Microsoft Word and other document formats, which are then converted to PDF after they are uploaded. Occasionally the conversion process results in changes to your layout (most commonly, the addition of a sixth page). If you have the capability, HFES recommends that you convert the document to PDF before uploading it.
- Go to the HFES Submissions site. If you don't already have a login ID from a previous meeting, create a username and password and save the information in a safe place; you'll need it to log in again to check status.
- FIRST, click the "Create a New Symposium" button in the My Submissions page. Enter the title of the symposium, select the Technical Area(s), and click "Add Symposium." SECOND, click "Add a Submission to This Syposium" button to upload each individual presentation.
- View the descriptions of topic coverage of the Society's 23 Technical Groups. Then select only one of the following Technical Areas for your paper from the pull-down menu. This automatically directs your proposal to the program chair for that area. If the program chair who receives your proposal feels it would fit better in another technical area, he or she may redirect it to that group. You will receive an automated message via e-mail should that occur.
- Aerospace Systems
- Aging
- Augmented Cognition
- Cognitive Engineering and Decision Making
- Communications
- Computer Systems
- Education
- Environmental Design
- Forensics Professional
- General Sessions
- Health Care
- Human Performance Modeling
- Individual Differences in Performance
- Industrial Ergonomics
- Internet
- Macroergonomics
- Perception & Performance
- Product Design
- Safety
- Student Forum (for student submitters only)
- Surface Transportation
- System Development
- Test and Evaluation
- Training
- Virtual Environments
- Indicate a secondary technical area by selecting one item from the pull-down menu. This will help the Technical Group program chairs avoid topic overlaps. NOTE: Your proposal will be sent to the program chair of the technical group you selected in the primary technical area, not the secondary area.
- Select "Research Oriented," "Practice Oriented," or "Theoretically Oriented."
- Select either "Student Work" or "Nonstudent Work." This assists program chairs and reviewers during the proposal evaluation stage. Accepted Student Work proposals may be scheduled in the Student Forum track (see the main Call for Proposals, "Information for Student Submitters").
- The system automatically sends you a confirmation message by e-mail when your proposal has been uploaded successfully. Keep this for your files. You may log in to the system at any time to view the status of your proposal.
If any of your contact information changes during the review process, be sure to log back into the online submission system and update your record. HFES is not responsible in the event communication about your proposal fails to reach you because of incorrect contact information in the online database.
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