INVITATION TO EXHIBIT

52nd Annual Meeting of the Human Factors and Ergonomics Society
September 22-26, 2008
New York Marriott Marquis Times Square
New York, New York USA

Exhibit Dates: September 23-25, 2008

Contents
Key Dates
Welcome!
Features That Get Your Exhibit Noticed
Who Attends HFES Meetings?
Benefits of Exhibiting
Rent a Booth or Tabletop
Exhibit Hours
Free Registration for You and Your Guests
How to Reserve
Add Impact with Advertising and Sponsorships
Contact Details
Past Annual Meeting Exhibitors

Quick Links
Floor Plan
Exhibitor/Sponsor Contract
Advertising Reservation Form
Sponsorships Invitation

Key Dates

Welcome!
HFES cordially invites you to exhibit your products or services at the 2008 Annual Meeting. HFES annual meetings offer researchers, designers, and practitioners the most up-to-date information in the field of human factors/ergonomics. New developments in areas such as office ergonomics, communications, transportation, consumer product design, safety, and medical systems are presented in 100 technical sessions that take place throughout the week. Meetings typically draw 1,300-1,500 members and interested nonmembers to technical sessions and the exhibit hall.

NEW: Reserve online! The new online reservation site makes it fast and easy to book your booth, tabletop, advertising, and sponsorships. Online credit card transactions are secure. (If you prefer to use printed reservation forms, please see the links below.)

Features That Get Your Exhibit Noticed

The Combined Publishers Exhibit returns in 2008. Invitations will be sent in April to publishers who may wish to take advantage of this cost-effective way to promote their titles (limit five titles per publisher). If you'd like to participate in the Combined Publishers Exhibit, please contact Lois Smith at 310/394-1811.

Prize drawings are conducted during the Wednesday and Thursday morning refreshment breaks. HFES donates two free memberships and future annual meeting registrations, and exhibitors are invited to donate prizes for the drawings as well. Past prize offerings include books, software, and professional services.

Who Attends HFES Meetings?
Our attendee profile for the past few years has been about 47% from industry and consulting (industries include aerospace, transportation, computers, design firms, electronics, energy, furniture, insurance, medical systems, telecommunications); 33% university faculty and students, 11% armed services research labs, 1% government-sponsored labs, and 5% federal, state, and local government agencies. Although the main focus of the HFES Annual Meeting is on the technical program, we have found through surveys that 90% of attendees view the exhibits, and 70% report purchasing authority.

Heavily attended exhibits feature books and other publications (80%), computer hardware and software (59%), furniture (27%), job aids and tools (24%), medical devices (12%), and consulting or professional services (22%). Attendees requested more exhibits of measurement tools (luminance, hearing and vision, etc.), software design/simulation/prototyping tools, and ergonomically designed consumer and manufacturing products.

Benefits of Exhibiting
Displaying your products/services at the 52nd Annual Meeting can benefit you in numerous ways:

• Talk to potential buyers or recommenders.
• Receive valuable feedback from a knowledgeable audience.
• Attend technical sessions for up-to-date information on current developments in the field that might help you improve your product or service.
• Attract prospective employees. (A job-matching service is also available if you're recruiting.)
• Take advantage of heavy traffic during refreshment breaks, which are offered in the exhibit area.
• Invite guests to view your exhibit at no charge during the meeting.
• Advertise at discounted rates.
• Draw attendees with your free 35-word description in one edition of the daily on-site newsletter.

Take advantage of several promotion opportunities:

1. single (10 feet x 10 feet), double (10 feet x 20 feet), or larger exhibit booths
2. 6' x 30" tabletop displays
3. refreshment or other sponsorship
4. discounted advertising in HFES publications
5. sponsorship of giveaways, refreshment breaks, and activities

Rent a Booth or Tabletop
Single booths are available for $2,640, doubles for $3,960, and triples for $6,000. (Larger booths are available on request; please call 310/394-1811 for a quote.) Tabletops are $1,020. All booths come furnished with one draped table and two side chairs; tabletops come with one side chair. Additional booth equipment and services may be reserved with the decorating company. Please indicate your preferred space from the floor plan on the Exhibitor/Sponsor Contract.

Exhibit hours are as follows:
Setup:
Tuesday, September 23, 8:00 a.m.-3:00 p.m.
Exhibits open:
Tuesday, September 23, 3:00-6:00 p.m.
Wednesday, September 24, 9:00 a.m.-5:00 p.m.
Thursday, September 25, 9:00 a.m.-3:30 p.m.
Dismantling:
Thursday, September 25, 3:30-8:30 p.m.

Free Registrations for You and Your Guests
When you reserve a booth or refreshment break, you receive one complimentary registration for the full week. Your badge entitles you to attend any technical session from Tuesday through Friday. You'll also receive one set of the published proceedings of the meeting. (Special events requiring separate registration are not included.) In addition, all exhibitors may invite guests to view the exhibits for one day free of charge. (These one-day passes may be used only in the exhibit hall during show hours.)

How to Reserve
To reserve a booth, tabletop, ad, or sponsorship, go to the online reservation site. (Booths and tabletops highlighted in yellow indicate space that has already been reserved.) If you prefer, download, complete, and send your Exhibitor/Sponsor Contract along with payment to the address shown at the bottom of the form. To reserve ads or sponsorships, send your completed Annual Meeting Advertising Reservation Form and include payment on the Exhibitor/Sponsor Contract. Prepayment in full for advertising insertions is required to guarantee your space.

Add Impact with Advertising and Sponsorships
Gain added visibility for your products and services by promoting your booth to members. In addition to your complimentary 35-word booth description in one edition of the daily on-site newsletter, take advantage of these additional promotional opportunities.

• Advertise in the May issue of the HFES Bulletin, the Society's monthly newsletter (circulation: 4,500). Exhibitors receive a 10% discount from the regular rates (see the Annual Meeting Advertising Reservation Form). Reserve your HFES Bulletin ad by March 31.
• Advertise in the Summer issue of Ergonomics in Design, our quarterly applications magazine for the practicing ergonomist (circulation: 5,200). Exhibitors receive a 10% discount from the regular rates (see the Annual Meeting Advertising Reservation Form). Reserve your Ergonomics in Design ad by May 30.
• Advertise in the Annual Meeting Program, which contains information about all events and sessions and is distributed at the meeting. You receive a 10% discount from the regular rates (see the Annual Meeting Advertising Reservation Form). Reserve your Annual Meeting Program ad by July 11.
• Advertise in the daily on-site newsletter, published Monday through Thursday. The newsletter contains program updates, meeting announcements, articles about the featured Plenary Session speakers, exhibitor descriptions, and more. Reserve your on-site newsletter ad by August 15.
• Insert a brochure, flyer, or catalog in the bags provided to all attendees! You can insert up to two items. When payment is received, HFES will send you the shipping address and due date for materials. Reserve by August 22.
• Sponsor an activity, event, or giveaway. See the Sponsorships Invitation for details.

Contact Details
To reserve space, call Dick Bublitz, 800/485-5029, 818/992-0366, dick-rcb@juno.com. Or mail/fax Exhibitor/Sponsor Contract and deposit to R. C. Bublitz & Associates, 22247 Burbank Blvd., Woodland Hills, CA 91367, fax 818/992-0366.

Past Annual Meeting Exhibitors
Join the list of distinguished past exhibitors who've displayed their products and services at HFES annual meetings over the years:

Advanced Brain Monitoring, Inc.
Altia, Inc.
Alticon
American Psychological Assn.
Applied Learning Corp.
Applied Science Laboratories
Ashgate Publishing
Axiom User Interface Design
Back-a-Line
BCPE
Biometrics, Ltd.
Booz Allen Hamilton
Center for Aviation/Aerospace Research
The Chair Works
Chase Ergonomics, Inc.
Chattanooga Group, Inc.
Chatillon
Coryphaeus Software
Dainoff Designs
Dauphin North America
Deneb Robotics, Inc.
Desk-Trainer Ltd.
Details, Inc.
ErgoLight
Ergonomic Solutions
Ergo Systems
Elsevier Science Publishers
Ergonomic Comfort Design
Ergonomic Concepts, Inc.
Ergotech
Ergoweb, Inc.
Federal Aviation Administration
Federal Highway Administration
Filco/USA, Inc.
GB Products
GBM Design
Genicom Consultants, Inc.
Global Industries, Inc.
Greenleaf Medical Systems
Grolen, Inc.
HAG, Inc.
Haworth, Inc.
Hoggan Health Industries, Inc.
LB Innovators
LC Technologies
Lyon Metal Products
Man-Made Systems Corp.
MATRIS
Mayline Co.
Mead-Hatcher, Inc.
Measurement Systems/Dover Technologies
Med-Data Systems
NASA Ames Research Center
National Research Council of the National Academies
Neurotron, Inc.
Neutral Posture Ergonomics, Inc.
NexGen Ergonomics
Noldus Information Technologies
North Coast Medical
Nova Office Furniture, Inc.
Occuhealth Systems, Inc.
Optical Coating Laboratory, Inc.
Oxford University Press
Peak Performance Technologies, Inc.
Penny & Giles Biometrics Ltd.
Photo Research
Premed-AS
Prentice-Hall
PRIO Corporation
Proformix, Inc.
Promatek Medical Systems, Inc.
Qualisys, Inc.
Safework
Seeing Machines
SensoMotoric Instruments, Inc.
Skill Technologies, Inc.
Smart Eye AB
Smart Motion Technology
SoftView Computer Products
Spaceline
Space Station Ergonomics
Specialty Therapy Equipment
Steelcase, Inc.
Systems Technology, Inc.
Taylor & Francis/CRC Press
Techmath
TechSmith Corporation
Transom Technologies UserWorks, Inc.
U.S. Food and Drug Administration
University of Dayton Research Institute
University of Michigan
University of Michigan Software
Usability Systems, Inc.
Vanity Software Publishing Group
Vision Occupational Health Systems
Waldmann Lighting
Watson Furniture Systems
John Wiley & Sons
Wholesale Ergonomic Products
Work-Rite Ergonomics