Article Submission Policies of the Human Factors and Ergonomics Society
(updated May 4, 2011)
Only papers that have been not published elsewhere in the open literature - whether in print, electronic, or other medium - in the same form, in any language, may be submitted. Suitably revised papers printed in the proceedings of certain technical meetings may be submitted for consideration, including HFES Annual Meeting papers.
Papers submitted to HFES that are not in the public domain will be copyrighted in the name of the Human Factors and Ergonomics Society. The HFES Copyright Transfer Form (PDF: 85.8 KB) must be executed before an accepted manuscript can be published. The form is not required until the final draft of the paper has been accepted for publication.
Please read the SAGE guidelines for reprint permission. There you will find links to permission request forms.
Do not submit your manuscript until you have obtained any necessary clearance or authorization that your institution requires.
Submissions to HFES publications should be consistent with the ethical guidelines published in the American Psychological Association's Ethical Principles of Psychologists and Code of Conduct (2002), section 8, Research and Publication (or the most current available draft of that document). In addition, the following HFES guidelines should be observed:
Submitting authors generally have the obligation to report their work to the
general scientific community and to give credit to those who have contributed
on a professional level to that publication.
Submitting authors give credit, proportional to their contribution, to all those
responsible for the formulation, experimental design, analysis, or other
treatment of the material if their contribution was on a professional level.
Such credit should be extended by a listing of all contributors' names in the
publication. That listing can be in the form of joint authorship with the name
of the most substantial contributor listed as senior author, or by a footnote
or introductory statement when the contribution is minor. This Principle deals
with credit for professional contributions only and in no way affects copyright
Submitting authors ensure that their work is reported factually, bearing
professional responsibility for all elements of their reportage, including the
accuracy of analysis, quotation from other works, and conclusions drawn.
Authors maintain the highest standards of scientific experimentation and
Submitting authors have the responsibility of treating both human and animal
subjects humanely and in accordance with federal, state, and local laws or
regulations, as well as the generally accepted procedures within the scientific
Submitting authors determine, through consultation with colleagues or
institutional review committees, that the exposure of human or animal research
subjects to hazards, stress, divulgence of history or preferences, or tedium is
commensurate with the significance of the problem being researched.
Submitting authors determine the degree of hazard present in the exposure of
human or animal research subjects, avoiding any exposures to human subjects
that may result in death, dismemberment, permanent dysfunction or extreme pain,
and utilize the lowest levels of exposure to both human and animal subjects
consistent with the phenomenon under consideration.
Submitting authors ensure the ethical treatment of human and animal research
subjects by collaborators, assistants, students, and employees.
Submitting authors establish an informed consent with human research subjects
when required by institutional, state, or federal codes or regulations, making
explicit in plain language the terms of participation, particularly with
respect to any elements of risk or stress involved, and adhere to those terms
throughout the experiment. One of these terms must be that the subject has the
right to terminate participation at any time without prejudice.
Submitting authors do not coerce potential human research subjects to
participate as subjects, nor do they use undue monetary rewards to induce
subjects to take risks they would not otherwise take.
Submitting authors preserve the confidentiality of any information obtained from
human research subjects that, if divulged, may have harmful effects on those
HFES Plagiarism Policy
Plagiarism is the copying of ideas, text, data, and other creative work and presenting it as original work without proper citation. Plagiarism extends to the use of ideas that have been presented in prior work, regardless of whether or not the ideas are expressed using the same words, tables, or images.
The following guidelines are to be employed in preparing work for publication.
- Word-for-word copying of the work of others must be clearly identified. Short segments of text, a few words to a sentence or two, should be put in quotes or italicized; longer segments should be indented or italicized. In both cases, the quoted work must be followed by a citation. Extensive copying of the work of others, even if clearly indicated, is not allowed.
- Extensive word-for-word copying of one?s own published work is permitted, with permission of the holder of any copyright, but must be clearly indicated.
- Reuse of empirical data to support new analyses must clearly identify the original source of the data and the degree to which the data is being reused or analyzed.
- Except for mathematical models and algorithms that are commonly employed, credit must be given for mathematical ideas just as it is for other contributions
Manuscripts found to contain plagiarized content will be rejected and the authors of such manuscripts may face additional penalties. If a case of plagiarism is discovered after a manuscript has been published, the journal will publish a correction that identifies plagiarized content and gives credit to the actual source.
Because plagiarism can sometimes occur unintentionally?for example, when authors cite a source that itself contains plagiarized content?all authors are strongly encouraged to make use of automated plagiarism screening tools to detect problems prior to submission.
Conflict of Interest
It is the responsibility of the author to indicate any conflict(s) of interest with regard to funding or sponsorship of the research reported in the article, as well as the name and nature of the relationship with the funder/sponsor. The text of such disclosures should appear in the Acknowledgments section of the paper.
Unless otherwise indicated in the Instructions for Authors for the relevant publication, manuscripts should be prepared according to the
Publication Manual of the American Psychological Association. Only
manuscripts that are prepared according to these instructions will be
considered for publication.
HFES Due Diligence
Though the likelihood of such action is extremely rare, HFES reserves the right
at any time to review any material submitted to any HFES publication for
reasons including, but not limited to, suitability, methodological soundness,
ethics, or risk of legal consequences to the Society. This right extends even
to material previously accepted by the editor. In such a case, the Society may
refer the manuscript for review by legal counsel or other qualified